Not Sponsored by HCS?
Organizations that are not sponsored by HCS but need assistance with CACFP administrative organization, program processes, documentation, or related consulting needs may explore available services through Allied Alacrity, a separate organization.
Services provided through Allied Alacrity are separate from HCS sponsorship, claims administration, monitoring, reimbursements, and provider agreements.
Ready to Learn More About HCS Program Administration?
If your organization is interested in HCS sponsorship or would like to learn more about how HCS supports CACFP program administration, contact us and tell us about your program type and jurisdiction.
Program Administration
Supporting Organized CACFP Participation
Honorable CACFP Sponsorship Inc. provides administrative sponsorship and ongoing program support designed to help participating organizations understand CACFP responsibilities, maintain required records, and manage program operations throughout the year.
HCS works with eligible providers in Maryland and the District of Columbia in accordance with applicable CACFP requirements, jurisdictional procedures, and HCS sponsorship policies.
How HCS Supports Program Administration
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HCS helps prospective organizations understand the administrative steps associated with CACFP sponsorship.
Support may include review of general program information, site type, jurisdiction, current CACFP participation, licensing or approval status, and other information needed to determine appropriate next steps.
Detailed onboarding procedures, internal enrollment checklists, sponsor-specific documentation requirements, and provider setup instructions are made available to approved HCS-sponsored organizations through secure provider access.
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CACFP participation involves recurring administrative responsibilities throughout the program year.
HCS provides ongoing coordination to help participating organizations remain informed about program requirements, communications, documentation needs, training, monitoring, and other sponsorship-related responsibilities.
Depending on the program type and jurisdiction, support may include:
Program communications
Administrative reminders
Document review
Training coordination
Monitoring coordination
Claims-related support
Program updates
Other sponsorship-related guidance
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HCS helps participating organizations understand the types of records that may be required to support CACFP participation.
Depending on the program type, records may include:
Enrollment information
Attendance or participation records
Meal counts
Menus
Eligibility documentation
Training records
Monitoring records
Meal-service records
Other applicable CACFP documentation
Detailed HCS forms, templates, document packets, and recordkeeping procedures are available to active sponsored organizations through secure provider resources.
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Clear communication is an important part of effective CACFP sponsorship.
HCS communicates with participating organizations regarding applicable program requirements, training, monitoring, claims, documentation, program updates, and other administrative matters.
Participating organizations are expected to maintain current contact information and respond to applicable HCS communications within required timeframes.
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Changes in a participating organization’s operations may affect CACFP participation.
Providers should notify HCS when applicable changes occur, such as changes involving:
Ownership or organizational structure
Licensing or approval status
Facility location
Operating schedules
Meal-service schedules
Participant populations
Contact information
Staffing responsibilities
Program closures
Other material operational changes
HCS can help participating organizations understand whether additional documentation, notifications, approvals, or administrative steps may be required.
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HCS provides administrative guidance designed to help participating organizations understand applicable CACFP responsibilities and maintain appropriate program practices.
Support may include clarification of program requirements, review of documentation practices, follow-up after monitoring, technical assistance, and communication regarding applicable program updates.
Detailed HCS compliance tools, internal review procedures, corrective-action materials, and sponsor-specific operating resources are provided through secure sponsored-site access.
Administrative Support Throughout Participation
HCS supports participating organizations throughout the sponsorship relationship, from initial enrollment through ongoing program administration.
The goal is to help providers maintain organized program operations, understand applicable responsibilities, and communicate effectively with HCS throughout participation.
Program Administration by Site Type
Administrative requirements may differ depending on the type of CACFP program.
HCS provides program-specific guidance for:
Maryland & District of Columbia Program Administration
Many CACFP administrative responsibilities are based on federal program requirements, while certain procedures, forms, approval processes, or agency expectations may vary by jurisdiction.
HCS provides guidance based on the participating organization’s location, site type, and applicable requirements.
Sponsored-Site Program Administration Resources
Active HCS-sponsored organizations receive secure access to additional administrative resources designed to support day-to-day program participation.
Sponsored-site resources may include:
HCS onboarding materials
Provider procedures
Administrative checklists
Program calendars and deadlines
Site-specific forms and templates
Recordkeeping tools
Claims resources
Monitoring resources
Training materials
Jurisdiction-specific operating guidance
Other HCS program administration tools
These materials are intended for authorized HCS-sponsored organizations and designated personnel.
Provider Responsibilities
Successful CACFP sponsorship involves shared administrative responsibilities.
Participating organizations are responsible for:
Providing accurate and complete information
Maintaining required records
Completing applicable training
Responding to HCS communications
Reporting relevant operational changes
Cooperating with monitoring and program oversight
Maintaining documentation that supports program activity
Following applicable CACFP requirements
HCS provides sponsorship, administrative guidance, technical assistance, and resources to support providers in understanding these responsibilities.